This policy set out the standards and the requirements of the Company in relation to communicating with its shareholders, both individual and institutional (collectively, “Shareholders”), in order to enable Shareholders to exercise their rights in an informed manner.
The purpose of this policy is to promote effective communication with shareholders by providing them with access to the latest information about the Company and its subsidiaries (“the Group”) and to make it easier to participate in General Meetings.
The Board shall regularly review this Policy to ensure its effectiveness.
Information will be communicated to shareholders through the following ways :
(a) Quarterly Financial Results
Each quarter an update of the financial results and any other significant items will be issued to the market. This Quarterly Financial Results will be released to Bursa Malaysia Securities Berhad (“Bursa Malaysia”) by 31st January, 30th April, 31st July and 31st October each year. The Quarterly Financial Results will be placed on the Group’s website as soon as practicable after it has been released to Bursa Malaysia.
(b) Announcements to Bursa Malaysia
Significant developments and disclosures such as material contract awarded, changes in the composition of the Group and any other material information that may affect investors’ decision making will be announced to the Bursa Malaysia under the continuous disclosure obligations. All announcements and other information released to the Bursa Malaysia will be placed on the Group’s website.
(c) Annual General Meeting (“AGM”) and Extraordinary General Meeting (“EGM”)
The AGMs and EGMs are the primary forum for communication by the Company with its shareholders and for shareholders participation.
Prior to the AGM and EGM, shareholders will be provided with the notices of meetings and accompanying explanatory material such as notes, Annual Report and/or Circular to enable shareholders to exercise their rights. Notices of AGM and EGM will be issued in accordance with the provisions of the Companies Act, 1965 and the Main Market Listing Requirements of Bursa Malaysia. The notices will be served earlier than the minimum notice period where practicable.
Shareholders are encouraged to participate and ask questions in general meetings. Shareholders who are unable to attend an AGM or EGM, are encouraged to appoint proxies to attend and vote at meetings for and on their behalf. Consideration is being given to adopt an electronic voting system to facilitate greater shareholders participation whenever deemed necessary and where circumstances permit.
Shareholders will be informed of their right to demand a poll vote at the commencement of the meeting. Substantive resolutions will be put to vote by poll where practicable. Detailed results showing the number of votes cast for and against on each resolution will be announced. Resolutions pertaining to the related party transactions will be put to vote by poll.
(d) Corporate Website
The Group’s website shall contain information about the Company including shareholders communication.The Company will place on its website all announcements and relevant news releases and any other information that in an official release of material information to the market as soon as practicable after such information is released to the Bursa Malaysia.A dedicated Corporate Responsibility section is available on the Corporate Website in which corporate information are available.
(a) Shareholders should direct their questions about their shareholdings to the Company’s Registrar
(b) Shareholders may at any time make a request for the Company’s information to the extent such information is publicly available.
(c) Shareholders shall be provided with designated contacts, email addresses and enquiry lines of the Group in order to enable them to make any query in respect of the Company.