a) Board Charter
b) Terms of Reference of
    Audit Committee
c) Terms of Reference of
    Nomination Committee
d) Terms of Reference of
  Remuneration Committee
e) Code of Conduct
    And Ethics
f) Whistleblowing Policies
    and Procedures
g) Anti-Corruption Policies
    and Procedures
h) Shareholder
    Communication Policy
i) Remuneration Policy
   and Procedures
j) Policies and Procedures
   to Assess the Suitability
   and Independence of
   External Auditors
k) Extract Minutes of
   General Meetings
Shareholder Communication Policy

OBJECTIVE

This policy set out the standards and the requirements of the Company in relation to communicating with its shareholders, both individual and institutional (collectively, “Shareholders”), in order to enable Shareholders to exercise their rights in an informed manner.

The purpose of this policy is to promote effective communication with shareholders by providing them with access to the latest information about the Company and its subsidiaries (“the Group”) and to make it easier to participate in General Meetings.

 

GENERAL POLICY

The Board shall regularly review this Policy to ensure its effectiveness.

Information will be communicated to shareholders through the following ways :

(a)        Quarterly Financial Results

Each quarter an update of the financial results and any other significant items will be issued to the market. This Quarterly Financial Results will be released to Bursa Malaysia Securities Berhad (“Bursa Malaysia”) by 31st January, 30th April, 31st July and 31st October each year. The Quarterly Financial Results will be placed on the Group’s website as soon as practicable after it has been released to Bursa Malaysia.

(b)        Announcements to Bursa Malaysia

Significant developments and disclosures such as material contract awarded, changes in the composition of the Group and any other material information that may affect investors’ decision making will be announced to the Bursa Malaysia under the continuous disclosure obligations. All announcements and other information released to the Bursa Malaysia will be placed on the Group’s website.

(c)        Annual General Meeting (“AGM”) and Extraordinary General Meeting (“EGM”)

The AGMs and EGMs are the primary forum for communication by the Company with its shareholders and for shareholders participation.

Prior to the AGM and EGM, shareholders will be provided with the notices of meetings and accompanying explanatory material such as notes, Annual Report and/or Circular to enable shareholders to exercise their rights.  Notices of AGM and EGM will be issued in accordance with the provisions of the Companies Act, 2016, the Main Market Listing Requirements of Bursa Malaysia (“MMLR”) and the Code of Corporate Governance 2017. The notices will be served earlier than the minimum notice period where practicable and provide further explanation beyond the minimum content stipulated in the MMLR for the resolution proposed o enable shareholders to make an informed decision in exercising their voting rights.

Shareholders are encouraged to participate and ask questions in general meetings. Shareholders who are unable to attend an AGM or EGM, are encouraged to appoint proxies to attend and vote at meetings for and on their behalf. Consideration is being given to adopt an electronic voting system to facilitate greater shareholders participation whenever deemed necessary and where circumstances permit.

All resolutions will be put to vote by way of a poll and the results of the poll will be verified by an independent scrutineer.

(d)        Corporate Website

The Group’s website shall contain information about the Company including shareholders communication.

The Company will place on its website all announcements and relevant news releases and any other information that in an official release of material information to the market as soon as practicable after such information is released to the Bursa Malaysia.

A dedicated Corporate Governance section is available on the Corporate Website in which corporate information are available. 



SHAREHOLDERS’ ENQUIRIES

(a)        Shareholders should direct their questions about their shareholdings to the Company’s Registrar.

(b)        Shareholders may at any time make a request for the Company’s information to the extent such information is publicly available.

(c)        Shareholders shall be provided with designated contacts, email addresses and enquiry lines of the Group in order to enable them to make any query in respect of the Company.